Philadelphia YoungLives is Hiring a Part-Time Administrative Assistant

Position Summary

Administrative Assistant, Part-Time

This position reports directly to the Area Director.

Under general supervision of the Area Director and in partnership with staff and committee members, the Administrative Assistant is responsible for consistent communication to donors and volunteers and prayer partners. The role requires strong organization, a high level of attention to detail and clear communication skills. The ideal candidate can think for, plan for and anticipate problems by creating systems and organizational skills to help Area Director operate efficiently.

Part-time Position, approximately 10 hours a week (with the possibility to increase to 20-25 hours).

Duties and Responsibilities

Communication

  • Monthly newsletter sent out via Mailchimp to large list of donors and prayer partners
  • Bi-annual in-print newsletter to all donors
  • Send out communication to volunteers when needed

Volunteer Management

  • On-Board new volunteers
  • Stay on top of leaders’ background checks, clearances and expiration on YoungLife website
  • Contact and coordinate with leaders when needed for certain events

Gift Management and Donor Relations

  • Track donors using Young Life donor systems- PPL, Cash Flow, Giving Reports
  • Follow up with lapsed donors, thank new donors
  • Stay current with work credit card transactions via Concur
  • Update Area Director’s credit card transactions, mileage via Concur
  • Reimburse volunteers via Concur
  • Keep up with personal Young Life credit card in Concur

Fundraising

  • Write grants and other fundraising type letters
  • Research and connect with organizations and programs that would be a good fit
  • Write thank you notes to donors
  • Coordinate the annual Baby Bottle Campaign (possibly share about YoungLives at a few participating churches)
  • Help coordinate a few fundraising events each year
  • Raise some personal support ($100-$500/ month)

Club Coordination (Philadelphia Locations: Olney, Kensington and North Broad Street)

  • Facilitate communication between diaper bank and all three clubs
  • Create yearly calendars and update volunteers with upcoming dates

Contact Work

  • Visit a YoungLives club 2-4 times a year
  • Attend Committee and Staff meetings occasionally when is needed
  • Attend trainings that pertain to the job as needed

General Administration

  • Help Area Director by making appointments and keeping calendar

  • Work alongside the Committee on various projects
  • Ensure all parts of the job are handled with excellence and in a timely manner
  • Other tasks as needed by the Area Director

Qualifications Required for the Job

  • Associates Degree or Bachelor’s Degree (Preferred majors: Business, Communications or English)
  • Commitment to a growing relationship with Christ
  • Active part of a local church body
  • Heart and love for teen moms and their children
  • Ability to clearly communicate Young Life’s mission and the vision for YoungLives
  • Willingness to grow in understand the unique issues faced by pregnant and parenting teen moms
  • Strong written communication skills
  • Ability to maintain confidentiality
  • Self-motivated, takes initiative
  • Goal-oriented, hard worker
  • Creative thinker
  • Networker
  • Proficient with Word, Excel, Publisher (or something similar), GoogleDocs, social media, Doodle, DropBox, Microsoft, Apple products, Publisher and Powerpoint
  • Ability to learn new computer systems that Young Life uses

Essential Prerequisites for all staff members (from Young Life’s Bylaws – Article VII):

Because of Young Life’s exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws, and to reflect what has always been and will continue to be the position of Young Life, specifically the Christian belief that each and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the gospel of Jesus Christ and, as such, is an integral part of the Christian mission and ministry of the corporation, Young Life shall only employ individuals or enlist volunteer leaders who: (a) profess a belief in Jesus Christ as their personal Savior and Lord; and (b) subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith. Therefore, employees and volunteers of Young Life, during working and nonworking hours, shall: (i) be ready, willing and able to fulfill such ministry functions as may be required by the organization; (ii) refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life, and (iii) abide by all policies and practices of Young Life including, without limitation, those related to religious belief or ministry activities
 

CONTACT | YoungLives office at 267-625-6223 or monicamaehorvath@gmail.com